Administrative Assistant

 Administrative Assistant – Permanent Full-Time – Perth CBD

This role is responsible for delivering a broad range of administrative and office support services to ensure the efficient and effective operation of the function and its leadership. Key responsibilities include diary and travel management, including the coordination of meetings with senior leaders representing of Western Power’s Major Customers and key government stakeholders. The role also includes recordkeeping, stakeholder engagement, financial administration, and project support.

Acting as the central point of contact, the role ensures timely resolution of inquiries and seamless process hand-offs across the organization. Success in this role requires strong organizational skills, the ability to manage competing priorities, and maintaining a high level of confidentiality. Proactive in identifying and resolving issues, the role supports continuous improvement initiatives and business reporting requirements. A focus on customer service and collaboration underpins the achievement of business objectives.

Your Role in Action  

• Provide comprehensive administrative support to the Function Manager and team, ensuring the timely delivery of objectives.
• Act as the central point of contact for customer inquiries, ensuring effective resolution and customer satisfaction.
• Manage diaries, travel arrangements, and meeting coordination to optimize efficiency and cost-effectiveness.
• Supporting the function in activities such as research, preparing project briefings, document management, report production, and stakeholder communication.
• Oversee financial administration, including raising purchase orders, reconciling accounts, and managing petty cash, while ensuring compliance with policies.
• Maintain accurate records, filing systems, and databases, including employee training schedules and absence records.
• Handle confidential matters with discretion, ensuring workflows are accurate, timely, and professional.
•  Proactively identify and resolve issues, contributing to continuous improvement initiatives and high-quality business outcomes. 

What Makes You a Great Fit 

• Completed Year 12 (or equivalent) with English and Mathematics and / or at least 3 year’s demonstrated general administration experience
• Knowledge of principles and practices of basic office management
• Experience of Microsoft Word, Excel and PowerPoint software
• Understanding of administrative functions and office practices
• Able to deliver high quality, professional, customer focused administrative services
• Good written and verbal communication skills
• Ability to maintain a high level of accuracy and confidentiality
• Relevant industry, experience, skills and knowledge
• Previous document or records control experience

By joining Western Power, you will contribute to powering a cleaner energy future. We are dedicated to fostering career development and promoting a healthy work-life balance, empowering you to drive innovation as we develop a network that will serve the Western Australian community for generations. You will also benefit from a range of perks and opportunities, including: 

• Over 50% of our employment opportunities are driven by career progression.  
• Flexible work arrangements
• The opportunity to purchase up to four weeks of additional leave per year. 
• Access to salary packaging, social club activities, and discounted health insurance and gym membership. 
• An award-winning employee recognition and benefits programme. 
• An innovative team culture that’s enabling the transition to renewable energy and decarbonisation.   
• In addition to standard leave, enjoy two wellness leave days each year.
• Access to end-of-trip facilities at our Perth office and South Metro Depot, perfect for cyclists.

• On-site café available for convenient meals and refreshments throughout the day.

Applications close on 11th December 2024.

We value diversity and inclusivity, encouraging applications from all backgrounds, including women, Aboriginal and Torres Strait Islander people, and LGBTQIA+ communities. Find out more about our Reconciliation Action Plan and Disability Access and Inclusion Plan. 

Learn more about Western Power here: About (westernpower.com.au) 

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