Contract Assistant

Location:

South Metro Depot – Forrestdal, WA, AU

10 Feb 2025

Contract Assistant – Permanent Full Time - SMD Forrestdale

We are seeking a Contract Assistant to facilitate the effective administration of contracts, ensuring alignment with business objectives, commercial standards, and stakeholder expectations. This role involves preparing contractual correspondence for contractors and suppliers across local, interstate, and international markets while maintaining compliance with timelines, quality, and scope. By supporting efficient contract management processes, you will contribute to seamless project execution and client satisfaction. If you have a keen eye for detail and a passion for contract administration, we want to hear from you!

Your Role in Action

People

Maintaining and contributing to a safe working environment;
Effective use of Western Power’s systems;
Working within established Task Initiating Role Relationships (TIRR);
Maintaining open and trusting workplace relations and communication;
Promoting and enhancing employee and contractor occupational health and safety;
Promoting a culture of flexibility for resources to adapt to a changing work environment; and
Manage own performance and improve your personal effectiveness.

Scheduling

Scheduling and planning your own daily and weekly allocated work;
Prioritise work to ensure individual and team goals and target are met;
Provide support to Operational Services in relation to contract support activities;
Coordinate and support contractual administration requirements for contract and technical based work within the team;
Be accountable for ensuring maximum alignment between the teams high level objectives and your work;
Advise on the best use of resources to meet planned outputs;
Organise, attend and minute meetings as required; and
Organise staff training and management of associated records.

Technical

Manage contract management filing systems and be able to manage the contracts document retention system;
Apply and maintain effective document control processes;
Familiarisation with complex drawings of a technical nature;
Coordinate and manage the contract and specification database to meet audit requirements;
Prepare contractual correspondence to contractors and suppliers (local, interstate and overseas) for related projects;
Have a working knowledge of the role of Superintendent, Superintendent Representative and Principal in the context of the Australian Standards and be proficient in providing technical support to them;
Have a working knowledge of the general structure and requirements of the AS4000 series of contract conditions;
Identifying opportunities for significant and step change improvements in all aspects of the required work;
Manage and maintain all commercial and administrative contract records for related projects within a team;
Administer the component of the process in respect of setting up new contracts and when necessary manage contract payments;
Administer the process to monitor and as necessary issue contract extensions, identify contracts for renewal;
Have a working knowledge of Contract Management Systems;
Compile and manage monthly performance reporting;
Complying with legal and contracting requirements;
Perform general administrative duties as required; and
Support the team peers in respect to developing Contract documentation

What Makes You a Great Fit

Completion of year 12 with English & Mathematics
At least 4+ years’ experience in the commercial contract management and administration field
Must have a working knowledge of the general structure and requirements of the AS4000 series of contract conditions
Financial management systems and contract payments including contract variations
Contemporary filing systems and document management with emphasis on security and retention of contract documentation
Maintaining a database and have the skills to produce reports as required
High level of understanding, experience and accuracy in document preparation
Excellent stakeholders contact skills
Effective work management skills with the ability to implement corrective and proactive measures as required to ensure required service levels are met
Proficiency in MS Office applications Word, Excel and Access. ERP and/or scheduling/work management systems
Understanding and use of Project Management systems and tools
Must be able to apply and maintain effective document control processes

By joining Western Power, you will contribute to powering a cleaner energy future. We are dedicated to fostering career development and promoting a healthy work-life balance, empowering you to drive innovation as we develop a network that will serve the Western Australian community for generations. You will also benefit from a range of perks and opportunities, including:

Over 50% of our employment opportunities are driven by career progression.
Flexible work arrangements to support part time work, working hours and working from home arrangements.
The opportunity to purchase up to four weeks of additional leave per year.
Access to salary packaging, social club activities, and discounted health insurance and gym membership.
An award-winning employee recognition and benefits programme.
An innovative team culture that’s enabling the transition to renewable energy and decarbonisation.  
In addition to standard leave, enjoy two wellness leave days each year.
Access to end-of-trip facilities at our Perth office and South Metro Depot, perfect for cyclists.

On-site café available for convenient meals and refreshments throughout the day.

Applications close on 21st February 2025

We value diversity and inclusivity, encouraging applications from all backgrounds, including women, Aboriginal and Torres Strait Islander people, and LGBTQIA+ communities. Find out more about our Reconciliation Action Plan and Disability Access and Inclusion Plan.

Learn more about Western Power here: About (westernpower.com.au)

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